Advantages of IMAP over POP | Email
For both private and business use, e-mails have long been an integral part of our daily lives. have long been an integral part of our daily lives. When selecting an email client, it is important to know the different protocols that are used to retrieve e-mail, such as IMAP (Internet Message Access Protocol) and POP (Post Office Protocol). The Protocols are both supported by our default email service. Although both protocols are widely used, an IMAP connection offers some important advantages over a POP connection. Let's take a look at why IMAP is the better choice for most email users. And how you can can set it up in your favorite email client.
Synchronization of e-mails
With an IMAP connection, your e-mails remain between between your email program and the email server. When you open an email, mark it as read mark it as read, delete it, or organize it into folders, these changes are immediately reflected on the server. This means that if you view your email on another other device or via webmail, you will see the same changes. With a POP connection, on the other hand, the emails are usually downloaded to the local Computer and the changes are not synchronized with the server. This can lead to inconsistencies between devices and make it difficult to manage your email consistently. Manage email consistently. So if you want to access your email hosting with multiple devices such as your phone and your laptop, it is advisable to set it to IMAP mode. POP can still be set up, also at MijnHostingPartner.nl, but we only recommend it if you want to manage your email address from one place. want to manage it from one place. That is, from a single program.
Access to the entire email history
Another advantage of IMAP is that you have access to your entire Your entire email history. Since the emails are stored on the server, you will always have access to all your email, even if you change devices. You can access previous emails, create searchable folders and retrieve emails easily Retrieve emails. With a POP connection, your emails are usually limited to the computer on which you downloaded them, so you can't access your entire Email archive from other devices.
Efficient use of storage space
With IMAP, only the headers and any attachments of Emails are displayed, saving storage space on your computer. Computer. The entire content of the email remains on the server. This is especially useful if you regularly receive large attachments or if you receive a lot of mails. With a POP connection, on the other hand, the e-mails are usually usually downloaded to your computer in their entirety. This can lead of unnecessary data, although this is a minor issue with e-mails. Since thousands of e-mails fit into, say, 1 GB.
Simultaneous access to e-mails
Another advantage of IMAP is that it allows simultaneous access To emails from multiple devices. That is, you can be able to read and manage emails from your computer, smartphone, tablet, etc., and that all changes are reflected on the server and between devices. With a POP connection, access is limited to one device, and when you download emails to this device to this device, they will not be available on other devices. This can be be problematic if you want to access your email on the go, for example for example, if you are working on the train, on-site with customers, or other scenarios.
Setting up the IMAP connection in most email clients
In our knowledge base we have an extensive category for for setting up your e-mail address in multiple devices, in basic we often refer to the general article where all host addresses and ports are listed:
https://www.mijnhostingpartner.nl/client/knowledgebase/e-mail/host-adressen-voor-email/
In the parent email category you will also find how your how your particular email program should be set up, accompanied by screenshots. If you have already set up your e-mail address with POP, it is often necessary to delete the e-mail address completely from your mail program in order to set it up with IMAP. to set it up with IMAP. Then make a backup copy of how you set it up set it up locally, and also check in webmail to make sure that everything is is present. With Outlook you can easily make a backup of your existing POP environment. Then, if necessary, import it into the new IMAP connection. Often, however, this is not necessary.
What is not synchronized
However, IMAP is a protocol where not everything is synchronized Things like the calendar and the reminders stored in it are only synced on one device. Are only set to 1 device. If you also need to synchronize, an Exchange mail account is the solution. This will sync everything and is therefore better suited for corporate and business use. It is available at an additional cost and can be ordered at any time for an existing for an existing email address. Do you want to upgrade it? Then submit a ticket to the helpdesk with the e-mail addresses that are to be converted to Exchange Exchange should be converted. We will take care of it.
How would you like to use your own email addresses? addresses? Let us know!
